Purpose-built for Australian swimming clubs

Everything your
swimming club needs

Membership, billing, attendance, safeguarding and communication in one platform. Built by a swim parent who got tired of the spreadsheet chaos.

Membership Billing Sessions Reporting Communication Safeguarding

Core modules

Free

Under 50 members

Mobile

Works poolside

A$55

Flat rate per month

Australian pricing is provisional while we finalise our local launch.

Membership Management

Simple, modern member database that parents can update themselves. No more chasing paper forms or maintaining spreadsheets.

Online registration: Parents sign up through a web form. No printable PDFs or scanning.

Family grouping: Link siblings together for billing and communication. One invoice per family.

Self-service portal: Parents update contact details, emergency contacts and medical information without emailing the secretary.

Squad assignments: Organise members into training groups. Move swimmers between squads as they progress.

Custom fields: Track swimming levels, medical conditions or any club-specific data.

Automatic Billing & Payments

Card and bank payment means membership fees arrive automatically every cycle. No more chasing parents or reconciling bank statements.

Automatic fee collection: Collect monthly, quarterly or seasonal fees automatically by card or bank payment.

Flexible payment schedules: Set different fee amounts for different squads or membership types.

Automatic retry on failures: Failed payments are retried automatically. Parents are notified if action is needed.

Invoice generation: Invoices are sent to parents and stored in their portal for download.

Payment tracking: See which members are paid up and who has an outstanding balance at a glance.

Session Scheduling & Attendance

Manage your pool time, assign swimmers to lanes and track who is attending. Members see their upcoming sessions; coaches see their rosters.

Visual lane planner: Assign squads to lanes and see your pool layout at a glance.

Recurring session templates: Set up your weekly schedule once, then repeat it automatically.

Quick check-in and check-out: Mark attendance with a tap. See who is present at each session.

Coaching rosters: Assign coaches to sessions. Track who is covering which group each week.

Session changes: Cancel or reschedule a session and automatically notify affected members.

Financial Overview & Reporting

Real-time financial dashboard showing club income and expenses. Export detailed reports for your AGM without digging through bank statements.

Income dashboard: See total membership revenue, outstanding payments and collection rates.

Payment reconciliation: Collected fees are reconciled automatically with member accounts.

Exportable reports: Generate CSV or PDF reports for your treasurer, auditor or AGM presentation.

Competition fee tracking: Link meet entry fees to member accounts for transparent billing.

Historical data: View income trends month by month or year by year for planning.

Smart Notifications & Communication

Keep members informed without relying on group chats. Automated reminders and targeted announcements delivered by email.

Session change notifications: Cancel or move a session and affected members are emailed automatically.

Payment reminders: Automatic reminders for outstanding balances or upcoming renewals.

Club announcements: Send targeted messages to specific squads or the whole club.

Certificate expiry alerts: Notify coaches and committee when accreditations or checks are about to expire.

Email templates: Pre-written messages for common scenarios: payment failed, session cancelled, renewal due.

Safeguarding & Compliance

Track Working with Children Checks, coaching accreditations and consent forms so your club stays on top of its safeguarding obligations.

Working with Children Check tracking: Record Working with Children Check details and expiry dates for coaches and volunteers, in line with the requirements in your state or territory.

Qualification records: Track coaching accreditations, first aid certificates and pool lifeguard credentials.

Expiry alerts: Automatic reminders 60 and 30 days before checks and certificates expire.

Parental consent forms: Digital consent for photography, medical treatment and data handling.

Compliance dashboard: See at a glance which coaches need renewals or which members lack consent.

Inside Swimly

This is the actual software

Not a mock-up. These are screenshots of Swimly set up for a Australia club, billing in AUD.

Members

Every swimmer, one record

Squads, dates of birth and Swimming Australia registration numbers in one searchable list. No more cross-referencing spreadsheets to find out who is in which squad.

Swimly swimmers list showing 36 active members with squad filters and Swimming Australia registration numbers

Billing

Know exactly who has paid

Outstanding, overdue and collected totals at the top, every invoice underneath. Amounts are in AUD, so the numbers match your bank statement.

Swimly billing overview showing outstanding, overdue and collected totals in AUD above a list of invoices

Sessions

The timetable your coaches actually use

Scheduled sessions by squad and week, with the register attached to each one. Coaches see what is on tonight without asking.

Swimly sessions page showing upcoming training sessions grouped by week with squad filters

Parent portal

Parents answer their own questions

Families sign in to see what they owe, what they have paid and when it is due. That is most of your inbox gone.

Swimly parent portal showing a family's invoices with totals in AUD and their due dates

Built for every role

Each person in your club sees exactly what they need. No clutter, no confusion.

Treasurer

Revenue overview, outstanding payments, export reports for AGM, reconciliation dashboard.

Membership Secretary

Member database, family grouping, squad assignments, registration approvals.

Coach

Poolside attendance, session registers, swimmer profiles, squad rosters on mobile.

Parent

Payment history, upcoming sessions, update contact details, view balances.

Transparent development

On our roadmap

We build in the open and are honest about what is live and what is coming.

Live now

Core platform

Membership, squads, automatic billing, session scheduling, attendance and the mobile-first parent portal.

Live now

Meet entry management

Select swimmers for meets, manage entries and seed times, record results with automatic personal bests, and import or export files with Hy-Tek and SportSystems.

Ready to simplify club management?

Create your club today. Free for clubs under 50 members, no card required.