Club management software for Canada
Give your committee back
hours every week
Membership, billing, attendance and safeguarding in one calm, organised place, priced in Canadian dollars. Built by swim parents who have chased the fees and printed the registers.
Free for small clubs. No card required to start.
The problem
You did not sign up for a second job
But that is what running a club feels like when the tools fight you. Every volunteer committee knows the pattern.
- 01
Spreadsheets that never quite agree
Members in one file, payments in another, attendance on paper. Nobody is sure which copy is current.
- 02
Evenings lost to chasing fees
E-transfers trickle in late and unlabelled. The treasurer ends up sending awkward reminders after the kids are in bed.
- 03
Safeguarding records nobody can reach
Screening and certificate records you cannot find quickly are records you cannot rely on when it matters.
- 04
Handover means starting again
When the registrar steps down, the club's knowledge walks out of the door with them.
The spreadsheet era
- Membership records scattered across spreadsheets
- Chasing parents for fees every month by e-transfer
- Registers printed, filled in by hand, then mislaid
- Screening and certificate files nobody can access
With Swimly
- Every member, payment and session in one place
- Recurring card and bank payments collect on schedule
- Live registers on the phone the coach already carries
- Screening and certificate records with expiry reminders
Why Swimly
Why Canadian swimming clubs choose Swimly
Not a generic sports app adapted for swimming. Not software designed for one market with a currency option bolted on. Built for how volunteer-run Canadian swim clubs actually work, from recurring CAD payments to safeguarding records.
Built for how Canadian clubs work
Swimming in Canada is organised through Swimming Canada nationally and through provincial and territorial sections such as Swim Ontario, Swim BC, Swim Alberta and the Quebec section. Swimly handles membership categories and renewal cycles that fit a club working within that structure.
Safeguarding records as standard
Track screening checks, coaching certifications and consent forms with automated expiry reminders. Keep the records your club's safe-sport obligations depend on, without a separate spreadsheet of renewal dates.
Recurring payments in CAD
Collect monthly, term or seasonal fees by recurring card or pre-authorised bank payment, priced in Canadian dollars. No more chasing e-transfers or reconciling them by hand.
Transparent flat-rate pricing
No per-member fees that climb as your club grows. Predictable monthly pricing in CAD, with a free plan for small clubs. Pricing you can budget for, not bills that escalate.
Privacy and data protection built in
Family contact details, medical notes and consent records held securely with access controls and clear data handling, so your committee can meet its privacy obligations with confidence.
Built by people who run clubs
Swimly was created by swim parents and committee members who have sat through the same meetings. We understand volunteer capacity, committee handovers, and the evening-and-weekend reality.
Where the hours come back
Less admin. More swimming.
Registrar
Parents keep their own details current in the portal. Welcome emails and renewal reminders send themselves.
Treasurer
Fees arrive on schedule, failed payments retry on their own, and the AGM report generates in one click.
Head coach
Attendance taken poolside in seconds, even at six in the morning with wet hands and poor lighting.
Everything in one place
One platform for the whole club
Six core areas, designed to work together so your committee is not juggling separate tools.
Membership
A modern member database parents update themselves. Family grouping, squads and custom fields.
Billing in CAD
Recurring card and bank payments, automatic retries on failure, and clear payment status at a glance.
Attendance
Digital poolside registers that work on the phone the coach already carries, even with patchy WiFi.
Safeguarding
Screening checks, certifications and consent forms tracked with automated expiry reminders.
Communication
Targeted announcements and automatic reminders by email, without relying on group chats.
Reporting
A real-time financial overview and exportable reports for your treasurer, auditor or AGM.
Honest comparisons
How does Swimly compare?
Fair, factual assessments of the platforms Canadian clubs ask about most, including where each one does things well.
Switching is easier than you think
From spreadsheet to software in about two weeks
We handle the heavy lifting of migration so your committee does not have to.
Get in touch
Tell us about your club, how many members you have, and what you currently use. No hard sell, just a conversation about whether Swimly fits.
We migrate your data
Send us your spreadsheets or exports. We import members, set up squads, configure fee schedules, and build your session timetable. You review it, we adjust.
Your committee logs in
We walk your treasurer, registrar and coaches through the platform. Each person sees exactly the features their role needs.
You are live
Payments collect automatically. Coaches take digital attendance. Parents self-serve. We stay on hand through the first month to fine-tune anything.
Ready to simplify club management?
Start free with a small club. No card required.
Start your club, freeLooking for a programme near you? Browse our directory of swim clubs and swim schools across Canada.