Purpose-built for Canadian swimming clubs

Everything your swim club needs

Membership, billing, attendance, safeguarding and communication in one platform. Built by swim parents who got tired of the spreadsheet chaos.

Membership Billing Session Safeguarding Notifications Financial

6

Core modules

Free

For small clubs

CAD

Billing and pricing

1

Platform, not five tools

Membership management

A simple, modern member database that parents can update themselves. No more chasing paper forms or maintaining spreadsheets.

Online registration: Parents sign up through a web form. No printable PDFs or scanning.
Family grouping: Link siblings together for billing and communication. One invoice per family.
Self-service portal: Parents update contact details, emergency contacts and medical information themselves.
Squad assignments: Organise members into training groups and move swimmers between squads as they progress.
Custom fields: Track swimming levels, medical conditions or any club-specific data.

Billing and payments in CAD

Collect club fees automatically in Canadian dollars by recurring card or pre-authorised bank payment. No more chasing e-transfers or reconciling them by hand.

Recurring payments: Collect monthly, term or seasonal fees automatically from members.
Flexible schedules: Set different fee amounts for different squads or membership types.
Automatic retries: Failed payments are retried automatically and parents are notified if action is needed.
Invoice generation: Automatic invoices are sent to parents and stored in their portal for download.
Payment tracking: See which members are paid up and who has an outstanding balance at a glance.

Session scheduling and attendance

Manage your pool time, assign swimmers to lanes, and track who is attending. Members see their upcoming sessions; coaches see their rotas.

Visual lane planner: Assign squads to lanes and see your pool layout at a glance.
Recurring templates: Set up your weekly schedule once, then repeat it automatically.
Quick check-in: Mark attendance with a tap and see who is present at each session.
Coaching rotas: Assign coaches to sessions and track who is covering each group.
Session changes: Cancel or reschedule a session and automatically notify affected members.

Safeguarding and compliance

Track screening checks, coaching certifications and consent forms so the records your club's safe-sport obligations depend on are always to hand.

Screening records: Record screening check references and expiry dates for coaches and volunteers.
Certification tracking: Track coaching certifications, first aid and lifeguard credentials in one place.
Expiry reminders: Automatic reminders well before certificates and checks expire.
Consent forms: Digital consent for photography, medical treatment and data processing.
Compliance overview: See at a glance which coaches need renewals or which members lack consent.

Notifications and communication

Keep members informed without relying on group chats. Automated reminders and targeted announcements delivered by email.

Session notifications: Cancel or move a session and affected members are automatically emailed.
Payment reminders: Automatic reminders for outstanding balances or upcoming renewals.
Club announcements: Send targeted messages to specific squads or the whole club.
Expiry alerts: Notify the committee when screening checks or certifications are about to expire.
Email templates: Pre-written messages for common situations, ready to send.

Financial overview and reporting

A real-time financial dashboard showing club income and outstanding payments. Export detailed reports for your AGM without digging through bank statements.

Income dashboard: See total membership revenue, outstanding payments and collection rates.
Reconciliation: Collections are reconciled with member accounts automatically.
Exportable reports: Generate CSV or PDF reports for your treasurer, auditor or AGM.
Competition fees: Link meet entry fees to member accounts for transparent billing.
Historical data: View income trends month by month or year by year for planning.

Built for every role

Each person in your club sees exactly what they need. No clutter, no confusion.

Treasurer

Revenue overview, outstanding payments, export reports for the AGM, reconciliation dashboard.

Registrar

Member database, family grouping, squad assignments, registration approvals.

Coach

Poolside attendance, session registers, swimmer profiles, squad rosters on mobile.

Parent

Payment history, upcoming sessions, update contact details, view balances.

Ready to simplify club management?

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