Purpose-built for US swim teams

Everything your swim team needs

Membership, billing, attendance, safeguarding, and communication in one platform. Built by a swim parent who got tired of the spreadsheet chaos.

MembershipBillingSessionsReportingCommunicationSafeguarding

6

Core modules

Free

Under 50 athletes

1

System, not five

$39

Flat rate per month

Paid pricing is provisional. See the pricing page.

Membership Management

A simple, modern member database that parents can update themselves. No more chasing paper forms or maintaining spreadsheets.

Online registration: Parents sign up through a web form. No printable PDFs or scanning.
Family grouping: Link siblings together for billing and communication. One invoice per family.
Self-service portal: Parents update contact details, emergency contacts, and medical information without emailing the coordinator.
Group assignments: Organize members into training groups. Move athletes between groups as they progress.
Custom fields: Track swim levels, medical conditions, or any team-specific data.

Automated Billing & Payments

Card and ACH collection means dues arrive automatically every month. No more chasing parents or reconciling bank statements.

Card and ACH payments: Collect monthly, seasonal, or annual dues automatically by card or bank transfer.
Flexible payment schedules: Set different fee amounts for different groups or membership types.
Automatic retry on failures: Failed payments are retried automatically. Parents receive notifications if action is needed.
Invoice generation: Automatic invoices sent to parents and stored in their portal for download.
Payment tracking: See which members are paid up and who has an outstanding balance at a glance.

Session Scheduling & Attendance

Manage your pool time, assign athletes to lanes, and track who is attending. Members see upcoming sessions; coaches see their schedules.

Visual lane planner: Assign groups to lanes and see your pool layout at a glance.
Recurring session templates: Set up your weekly schedule once, then repeat it automatically.
Quick check-in/out: Mark attendance with a tap. See who is present at each session.
Coaching schedules: Assign coaches to sessions. Track who is covering which group each week.
Session changes: Cancel or reschedule a session and automatically notify affected members.

Financial Overview & Reporting

A real-time financial dashboard showing team income and expenses. Export detailed reports for your board without digging through bank statements.

Income dashboard: See total membership revenue, outstanding payments, and collection rates.
Payment reconciliation: Collections are automatically reconciled with member accounts.
Exportable reports: Generate CSV or PDF reports for your treasurer, auditor, or board meeting.
Meet fee tracking: Link meet entry fees to member accounts for transparent billing.
Historical data: View income trends month by month or season by season for planning.

Smart Notifications & Communication

Keep members informed without relying on group text chains. Automated reminders and targeted announcements delivered by email.

Session change notifications: Cancel or move a session and affected members are automatically emailed.
Payment reminders: Automatic reminders for outstanding balances or upcoming renewals.
Team announcements: Send targeted messages to specific groups or the whole team.
Credential expiration alerts: Notify coaches and the board when screenings or credentials are about to expire.
Email templates: Pre-written messages for common scenarios: payment failed, session canceled, renewal due.

Safeguarding & Compliance

Track background screenings, coaching credentials, and consent forms. Keep your athlete-safety records organized and current.

Screening records: Record background screening status and expiration dates for all coaches and volunteers.
Credential records: Track coaching credentials, first aid certificates, and lifeguard qualifications.
Expiration alerts: Automatic reminders 60 and 30 days before credentials expire.
Consent forms: Digital consent for photography, medical treatment, and data processing.
Compliance dashboard: See at a glance which coaches need renewals or which members lack consent.

Inside Swimly

This is the actual software

Not a mock-up. These are screenshots of Swimly set up for a United States team, billing in USD.

Members

Every swimmer, one record

Squads, dates of birth and USA Swimming registration numbers in one searchable list. No more cross-referencing spreadsheets to find out who is in which squad.

Swimly swimmers list showing 36 active members with squad filters and USA Swimming registration numbers

Billing

Know exactly who has paid

Outstanding, overdue and collected totals at the top, every invoice underneath. Amounts are in USD, so the numbers match your bank statement.

Swimly billing overview showing outstanding, overdue and collected totals in USD above a list of invoices

Sessions

The timetable your coaches actually use

Scheduled sessions by squad and week, with the register attached to each one. Coaches see what is on tonight without asking.

Swimly sessions page showing upcoming training sessions grouped by week with squad filters

Parent portal

Parents answer their own questions

Families sign in to see what they owe, what they have paid and when it is due. That is most of your inbox gone.

Swimly parent portal showing a family's invoices with totals in USD and their due dates

Built for every role

Each person on your team sees exactly what they need. No clutter, no confusion.

Treasurer

Revenue overview, outstanding payments, export reports for board meetings, reconciliation dashboard.

Membership Coordinator

Member database, family grouping, group assignments, registration approvals.

Coach

On-deck attendance, session rosters, athlete profiles, group lists on mobile.

Parent

Payment history, upcoming sessions, update contact details, view balances.

Made for US swim teams

Many competitive swim teams in the United States are members of USA Swimming, the national governing body for the sport. Swimly keeps the membership, billing, attendance, and safeguarding records your team depends on organized in one place.

You stay in control of what you record and report. Swimly gives you a single, tidy system instead of a folder of spreadsheets.

Ready to simplify team management?

Create your team today. Free for teams under 50 athletes, no card required.

Start your team, free